Import your roster
Add staff individually or upload a CSV with names and optional emails. Starter slots cover CPR / first aid, training, clearances, and health records. Add or remove slots for the documents your program actually needs.
DAYCARE STAFF RECORDS SOFTWARE
Know which staff files
need your attention.
Put staff documents, missing-file requests, and confirmed renewal dates in one private workspace. Keep the attendance and parent communication tools you already use.
No card required · One facility · Up to 50 staff
TRY A SAMPLE · FICTIONAL RECORDS
One staff file. Clear next steps.
These demo buttons change the sample below. No data is saved and no email is sent.
Alex · First aid certificate
Uploaded · possible expiration: September 30, 2027
Alex · Training record
Missing · request a copy from the staff member
The actual workspace stores your files privately and requires you to review dates before they drive reminders.
FROM THE ROSTER TO THE NEXT RENEWAL
A repeatable staff-file routine.
Collect the missing files
Upload a PDF, PNG, or JPEG yourself, or create a private seven-day upload link for a staff member. You can explicitly email the request from the workspace. Each link works once and shows no other staff records.
Review the dates
Readable PDFs can suggest expiration dates from their first five pages. Review the document and confirm the date. Scanned documents and images need manual review. No suggestion automatically becomes a renewal deadline.
See the next action
Use the Missing, Needs review, Due within 30 days, and Expired filters. Statuses reflect the documents and dates you enter. They are not a determination that a person or facility meets licensing requirements.
Turn on reminders
Choose renewal emails in your facility settings. The service checks daily and attempts reminders 30 days and 7 days before, on the confirmed date, and one day after. You can turn these emails off at any time.
Export your index
Download a CSV of staff names, record labels, statuses, and confirmed dates. Download individual original documents whenever you need them. Export and deletion remain available after your trial or subscription ends.
Starting with Pennsylvania staff files?
Our Pennsylvania staff-file checklist links to the official record requirements. Use it to choose your document categories, then use the workspace to collect and track the records. Our inspection preparation guide covers the wider records routine.
Before you start.
What happens after the trial?
The 14-day trial ends without a charge. You can subscribe for $149/month or $1,500/year. New uploads and edits require active access, while downloads and deletion remain available.
Can my staff see everyone’s files?
Staff upload links allow a single upload to one record. The director’s verified account is required to view or download workspace documents. Keep your account and private links to yourself.
Is there a setup fee?
No setup fee applies to the self-service workspace. You import your roster and review your own documents. Any separately requested setup service would have its own agreed scope.
Get one staff file organized today.
Start with your email, a roster, and one document.