Know what you have
Give your staff records a clear home. Stop rebuilding the same checklist every time someone asks for a document.
A LITTLE LESS ON YOUR PLATE
Care for the kids.
Get ahead of
the paperwork.
Staff files. Expiring certificates. Forms you know are somewhere. Bring your daycare’s staff documents into one private workspace.
14 days free. No card required. From $149/month.
✓ Staff files and renewals✓ Keep your existing tools
✳ A place for everything.
YOUR PAPERWORK, ORGANIZED
A calmer kind of checklist.
OverviewStaff recordsRenewals
Staff file checklistKnow what belongs in each file
OrganizeUpcoming renewalsGive each deadline a next step
PlanInspection documentsFind the right record, faster
PrepareOne system. Fewer loose ends.
Illustrative staff records workflow
More time for the little things.
EXPLORE YOUR STATE
SOUND FAMILIAR?
The hard part isn’t one form.
It’s keeping track of all of them.
A new hire, a changed emergency contact, a certificate coming due. Your records need a routine that keeps up with your daycare.
See what needs attention
Turn missing information and approaching renewal dates into a specific next step, with someone responsible for it.
Make preparation a habit
Keep a current records index and a repeatable review routine. Make the next paperwork request easier to handle.
A USEFUL FIRST STEP. COMPLETELY FREE.
Where are the gaps
in your paperwork routine?
Answer six short questions. Get an immediate action list and the official resource for your state. No documents to upload. No email wall.
Check my paperwork routineYOUR STARTING POINT
A checklist for your program type
One place to track expiration dates
A plan for missing records
An organization self-check, not a compliance determination.
FROM SCATTERED TO STRUCTURED
Start small.
Build a better routine.
Start with one staff member. Upload a document, confirm its date, and send a private request for anything missing.
Compare monthly and annual plans →- 1
Import your staff roster
Add staff individually or import a CSV. Each person gets starter document slots you can adapt.
- 2
Upload and review
Upload PDFs or images. Confirm each document’s expiration date, or note that no date is recorded.
- 3
Keep the next step clear
Request missing files, turn on renewal emails, and download an index when you need it.
GOOD RECORDS START WITH GOOD REFERENCES
Practical help. Clear sources.
Pennsylvania
Pennsylvania daycare inspection checklist
Start with your program’s official inspection instrument.
Staff recordsPennsylvania daycare staff file checklist
A practical way to organize each employee’s documents.
OrganizationHow to organize a daycare compliance binder
A simple structure you can use with your existing tools.
What does Daycare Compliance do?
It gives your staff records a private workspace: import a roster, upload documents, request missing files, confirm renewal dates, and export an index. Our public state guides and self-check are free.
How does the free trial work?
Verify your email to start 14 days of workspace access without a card. There is no automatic charge. Subscribe from your workspace if it is useful to you.
Will this replace my daycare management software?
You can keep your attendance, billing, and parent communication tools. This workspace focuses on staff documents, missing-file requests, and renewal dates.
Does it confirm that my daycare is compliant?
No. Document statuses reflect uploads and dates you confirm. You remain responsible for the applicable rules and for reviewing your records. We do not guarantee inspection outcomes.
Can it read every document automatically?
Readable PDFs can suggest expiration dates from their first five pages. You must confirm them. Scans and images need manual review and date entry.
What does it cost?
The staff workspace is $149 per month or $1,500 per year for one facility and up to 50 staff. Plans renew until canceled. The trial and public self-check are free.
Can I get my records back if I cancel?
Yes. After your trial or paid access ends, you can still download your documents and records index and delete records. New uploads and edits require active access.
LESS CHASING. MORE CLARITY.
A clearer picture of your paperwork starts here.
Import your staff roster and get your first document organized today.
Start my free trial 14 days free · No card required